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United Way of Tompkins County Affiliate Member Organization
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NUTRITION FOR THE ELDERLYIN TOMPKINS COUNTY FOODNET BOARD OF DIRECTORS MEETING June 18, 2003 Gertrude Armbruster, Chair, called the meeting to order at 6:15 p.m. Present: Board Members: Gertrude Armbruster, Bob Baker, Chris Decker, Olan Forker, Kay Friedlander, Keefe Gorman, Anna Holmberg, Marian Kira, Liz Norton, Carolyn Peterson and Elaine Saunders. Staff: Stephen Griffin and Carolyn Arnold. Excused: Board Members: Loren Colbert, Mary George Opperman, Helene Rosenblatt and Lawrence Williams. Changes to the Agenda: none. Minutes of May 14, 2003: Postponed until the
next meeting. Reports of
Committees: Finance Committee:
Olan Forker said that the
auditors had commended Foodnet for bringing the accounting in-house, for the
management of current funds and for planning for the future. Steve Griffin gave
the balance sheet and income statements current as of May 31. 2004 budget: Steve Griffin gave out a two-page budget summary for 2004 dated June 18, 2003 and noted as the first draft. The revenues are consistent with the Tompkins County planned appropriations and projections for state and federal funds. ·
The revenues include $15,000 to be granted by local Towns and
authorities, in order to offset a $15,000 reduction in county funds. Steve
Griffin and Bob Baker met with the Lansing Town Supervisor, and Irene Stein has
gone with Steve to meet with the Town Supervisors of Groton and Ulysses, and the
Salvation Army and the Ithaca Housing Authority. Overall, we are confident about
our ability to raise these revenues. If enough is not raised, we may need to
close the Salvation Army Congregate meal site, which is in line with our service
priorities. The Salvation Army would likely maintain a Golden Age Club with some
sort of meal on Tuesdays. The participants could also attend meals at one of the
other meal sites. ·
The revenues from the Office for the Aging would be $2,884 less
than we had anticipated for 2003, because some one-time funds (carryover from
the prior year) were given to Foodnet for 2003. Otherwise, the combination of
county funds and the Town/Salvation Army/Titus Towers funds yields flat funding.
This is a lot better than cuts of $22,500 or more, as was a possibility as the
county budget guidelines were being developed. It does not however, provide a
basis for growth in 2004. ·
The revenues and expenses from the annual fund are left the same
as the 2003 budget for this first draft. The main concern is that $50,500 is
again earmarked from fund raising to support current operating costs. More money
would need to be raised for any equipment, furnishings or program enhancement. ·
The expenses shown in the first draft are exactly the same as the
2003 budget. They will be reviewed and revised. So far this year, our overall
expenses have been about 3% less than budgeted, so that gives us a little
relief. A 3% wage increase would add about $12,000 to expenses for 2004 (about
$4,000 for each percentage point increase). Our payments to the County for the
building will be about $15,000 more than we originally thought they would be for
2004, but some of that amount is already in the budget. The board asked Steve to include wage increases in the budget and revise the expense estimates. Program Education
and Personnel Committee: Kay
Friedlander reported that the Program, Education and Personnel Committee met on
May 27. They are guiding the organization of a packet of information for new
clients and for outreach to groups such as doctors' offices, caseworkers and
caregivers. The committee discussed HIPPA (the Health Insurance Portability and
Privacy Act) and is guiding our review of privacy issues and any needed policies
and procedures. Steve will be attending training on it tomorrow morning. The
next meeting of the PEP committee will be June 25. Buildings and
Property: Somehow two copies of the
lease between Foodnet and the County were misplaced, so they will be signed
again tonight. Publicity and Public
Relations: Pictures from Foodnet's
entry in the Ithaca Festival Parade were sent around the table. Nominating Committee
Olan Forker has submitted his resignation from the Board of Directors. He and
his wife, Katie, have sold their home and will be traveling the country in their
RV. He will be around until the end of August. We owe a debt of gratitude to
Olan for 4 1/2 years of guiding our finances as Treasurer. Gertrude Armbruster
is actively assisting the nominating committee in the search for another board
member. Development
Committee: Keefe Gorman reported
that our annual fund total is at $34,128, which is about $4,000 less than last
year at this time. We raised about $8,000 at the Phone-a-thon. The Bon-Ton
Care-to-Share brought in $375 and helped introduce Foodnet to some new people.
We are still looking for an event sponsor and lead sponsors for the
Wheel-A-Thon, which will be held on September 20, 2003. The lead sponsorship
goes for $2500 and general sponsorships are available at $250, $500 and $1,000.
Keefe will make contact with representatives from our prime vendor, SYSCO Food
Services, at the annual Foodnet picnic to see if they would be interested in
becoming our prime sponsor. Executive Committee:
nothing further to report. Registered Dietitian: Carolyn Arnold, RD reported that on June 3, she attended the Aging Concerns Unite Us conference in Syracuse, especially to hear a presentation on Medicare reimbursement for Medical Nutrition Therapy (MNT). Judy Kirk, RD, Nutrition Director at Yates County Office for the Aging, provided useful information about how we might go about billing Medicare for Medical Nutrition Therapy in the future. Details will be shared with the Program Committee. Executive Director: Steve
Griffin reported that he attended the same conference as Carolyn, but attended
sessions on planning and fund raising. During the conference he was able to meet
with Bill Hawley, the Executive Director of the Tompkins County Senior Citizens
Council and discuss ways we could work together, including ideas for providing
meals for special events or even opening a congregate meal site at the senior
center. Old Business: none New Business:
Keefe Gorman suggested that with all the work being done by the board in
planning and resource development, maybe we should get some more board members
to help. We checked the by-laws and found that the number of directors is set at
not less than 11 nor more than 15. We also found, however, that "This
number may be increased or decreased by a majority vote of the Board of
Directors at a duly constituted meeting only when written notice of the proposed
change shall have been given at least ten days in advance." There was a
general agreement that we should strive to increase the board size by 3 or 4
people by the end of the year. Motion:
to vote on the proposed increase in the number of directors at the July board
meeting, with written notice of the proposal to be sent out at least ten days in
advance. Motion made by Keefe Gorman, seconded by Marian Kira. Passed. Next Meeting: Wednesday, July 16, 2003 at 6:15 pm. With all due respect to Loren Colbert, who has golf league on Wednesdays during the summer, the board decided to meet on July 16 as already scheduled. There will be no meeting in August, and then we will meet on September 17. At the September meeting, the board will take another look at the meeting schedule. Meeting adjourned: Meeting adjourned at 7:15 pm. Respectfully Submitted, Stephen Griffin Secretary Pro-tem |
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